The financial aids described below are intended to support Luxembourg companies in their international expansion efforts.

They comply with European State aid regulations, in particular with the Commission Regulation called de minimis (with the actual ceiling of 200,000 EUR per company over a 3 year period). In accordance with this regulation, all entities which are controlled (on a legal or on a de facto basis) by the same entity should be considered as a single undertaking.

Eligible companies

Excluded sectors and activities:

  • Finance / bank / accountancy
  • Real estate
  • Retail trade, including e-commerce
  • Culture including art galleries, whose principal purpose is not commercial
  • Tourism
  • Primary production of agricultural products, fishing or any other activity related to the production, processing or marketing of the products listed in annex 1 of the Treaty.

Conditions:

  • Be an exporting company
  • Exist for at least 3 years (if not, please consult the transitional scheme for young and micro companies “YMC”)
  • Be financially healthy–> i.e. publication of balance sheets, have positive equity and a stable and viable financial situation
  • Employ at least 2 employees (if not, consult the transitional scheme for young and micro companies “YMC”)
  • Represent a substantial added value for the Luxembourg economy

Examples of indicators:

  • business development: evolution of the turnover and the number of staff
  • potential / perspective of development
  • activity sector
  • business activity in Luxembourg (production, processing, sales, marketing, research and development…)
  • impact on the environment
  • impact on the image of Luxembourg
  • social responsibility
  • impact on the economy (use of the services of Luxembourg subcontractors f.ex.)
  • impact on the diversification of the Luxembourg economic activities
  • visibility of the Luxembourg origin of the company

 

Transitional scheme for young and micro companies “YMC.”

Conditions:

  • Be in possession of all necessary authorizations in order to perform its activity
  • Product/service must be ready to be marketed
  • In the absence of a balance sheet, a detailed business plan must be provided for the following 3 years
  • No strict criterion regarding the number of employees
  • Annual ceiling of EUR 10,000
  • Annual reassessment, or at the latest after 3 years, based on a report provided by the company

Eligible costs

All types of costs incurred by exporters to promote their products and services abroad may be eligible, except for the following costs:

  • Accommodation
  • Travel
  • Catering
  • Internal costs (e.g. staff costs)
  • Supplies
  • Printing
  • Re billing between affiliated companies
  • Fairs already subsidised
  • Promotional gadgets

The invoices must show the name and address of the Luxemburgish claiming company.

Design of promotional support

Type of support:

  • Flyers
  • Brochures
  • Film/video

Maximum support: 50%

Annual ceiling: € 10,000

Translation of promotional support

Type of support:

  • Flyers
  • Brochures
  • Web page

Eligible languages: all languages are eligible, except Luxembourgish

Maximum support: 50%

Annual ceiling: € 10,000

Trade fairs, specialized shows abroad, seminars and conferences

Eligible expenses:

  • Space rental (max. 100 sqm)
  • Booth construction and design
  • Registration in the official catalogue of the exhibition
  • Technical basic connections (connection to water and electricity supply)
  • Shipping of exhibition material not intended for sale and send back
  • Acquisition or rental of multimedia equipment (max €1,000)
  • Insurance
  • Cleaning charges
  • 2 exhibitor passes
  • 20 visitor entry tickets
  • 2 professional hosts/hostesses

Condition:
Participation as an exhibitor and registered in the official catalogue of the exhibition

Maximum support:

  • 50% of the eligible costs for the first three participations
  • 25% of eligible costs from the fourth participation
  • 10% of eligible costs from the eleventh participation
  • No support after the twentieth participation

Annual ceiling: € 40,000

Advertising

Eligible types of support:

  • Specialized magazine
  • Catalogs
  • Business sites with international scope
  • Grouped advertising mailings
  • Drafting of press release
  • Search engine optimization and positioning on specialized sites

Maximum support: 25%

Annual ceiling: € 10,000

Consultancy services

Eligible expenses:

Consulting services (legal, fiscal,etc.) provided by a third party for the launch of a new product or service, or an existing product on a new market.

Maximum support: 50%

Annual ceiling: € 10,000

Market studies

Eligible expenses:

Studies carried out by a third party for the launch of a new product or service, or an existing product on a new market.

Maximum support: 50%

Annual ceiling: € 10,000

Trade brand/Patent registration and certification

Eligible expenses:

  • Trade brand registration fees
  • Patent registration and translation fees
  • Deposit of required certifications or patents for the marketing of a product abroad (their extension are not eligible).

Maximum support: 50%

Annual ceiling: € 10,000

Opening of a prospecting entity in countries outside the EU and EFTA

It has to be a prospecting entity opened by a Luxembourg company in order to develop the activity on a new market.

Condition:
Luxembourg company employing between 10 to 100 people.

Eligible expenses:

  • Office rent
  • Rental charges
  • Rental of furniture and equipment
  • Supplies (office equipment, telecommunications, etc.)

Intervention: first year of operation

Maximum support: 50%

Annual ceiling: € 30,000

International call for tenders for countries outside the EU and EFTA

Unlike other financial supports granted by the ODL, this aid must be fully reimbursed in case the company wins the tender.

Condition:

The country must be new and the amount of the tender shall not exceed 25% of the company’s annual turnover.

Eligible expenses:

  • Travel expenses and accommodation costs to the concerned country
  • Costs for internal or external studies, as long as these studies have a direct link with the participation in the concerned call for tender
  • Fees for the purchase of the tender specifications

Intervention: maximum 2 per year

Maximum support: 50%

Annual ceiling: € 30,000

Procedure

Submission of an application

The request must be submitted before expenses are incurred (before signing the offer of the service provider)  or in the case of a participation at a fair/seminar/conference abroad, before the starting date of the event.

The online form in French, German and English is available on the TPM MyGuichet.lu.

https://guichet.public.lu/en/entreprises/financement-aides/regime-pme/aide-exportation-frais-promotion-exposition/aide-exportation.html

To access the MyGuichet.lu portal, the user needs:

  • a LuxTrust product or an eID (Luxembourg electronic identity card).
  • a national identification number (13 digit number)
  • a legal electronic signature
  • a certificate of authentification which allows to access to the State online aid applications
  • a professional space in MyGuichet.lu

Complete the application according to the instructions, control data and confirm the seizure, then sign the application, add the attachments and transmit it to ODL.

Contact: Guichet.lu Helpdesk; phone: (+ 352) 247-82000

 

If you apply for the first time, please add the following documents to your application:

  • articles of the company and any modification
  • 2 last balance sheets or  a “business plan” for start-up
  • business permit
  • organisation chart
  • certificate confirming the number of employees (https://www.ccss.lu/certificats/employeurs/certificat-renseignant-sur-le-nombre-de-salaries-occupes/)
  • bank account identity

For the following applications: a recent balance sheet and any statutory changes.

Other documents may be required as for example: a copy of the cost estimate, of the registration form for a trade fair, etc.

 

Response time

The Committee meets once a month to analyze the requests.

The decision is communicated via regular mail.

In case of approval, a letter of commitment with a validity of 6 months is issued. This validity may be extended upon receipt of a written request.

 

Refund

The reimbursement is made exclusively on the basis of the copies of the settled invoices and receipts of payment transmitted to ODL by post or via electronic mailing within the validity of the letter of commitment.

A grant letter will be sent as a confirmation of the payment.

 

Appeal

A company might challenge a decision of ODL within 60 days from the notification of the decision. The company has to present the facts and its claims in a registered letter and add all documents it deems useful.

ODL has 60 days from the notification of the dispute to review the request and file its final response.